WAMS

Simitive WAMS is a unique modelling platform to support the planning, ongoing monitoring and management of balanced, efficient and equitable workloads.

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Manage all workloads

WAMS is completely configurable to support all of the different needs of the university, its faculties, schools, departments and subjects.

Single System

Support all of the variations within a single system

Roles

Manage and allocate every activity and role 

Control

Control at University, Faculty, School,  Department and Subject level 

Diversity

Support multiple frameworks and models each year 

Collaboration

Fully supports shared, team, external or fractional delivery 

Simplify and manage complexity

WAMS enables the calculation of the most complex activities and tariffs within a simple, manageable and transparent process.

  • Create as many different calculations as needed
  • Calculate effort required and effort allocated
  • Use standard components for faster creation of calculations 
  • Test calculations before using 
  • Supports if, else, and, or, but, conditional mathematical and logical calculations

Transparency

WAMS provides comparative views of peer groups to enable transparency of equitable workloads

Group Views

Peer group views can be turned on/off at university or department levels

Options

Fully detailed, anonymous and normalised options

Accessibility

Graphical and tabular views for accessibility

Academic Engagement

WAMS provides staff with absolute clarity and transparency on their workload and allows them to report errors or changes.

  • Workload is Published to staff at key points in the year
  • Emails and prompts ensure awareness
  • Staff respond in detail to their allocations
  • Audit trail of publishing, changes and responses
  • Enables staff to compare current and previous workloads
  • Dashboards show who has engaged or not

Planning

Support multiple frameworks, versions and models each year.

  • Supports timebound Framework agreements
  • Enables different frameworks for each part of the university
  • Updates to student numbers automatically recalculates effort required
  • Highlights areas of under and over allocation for activities and staff

Analytics

Built in real time analytics dashboards provide graphical views of progress and outcomes.

  • Display both provisional and published allocations
  • Allow comparative views across schools, departments and subject areas
  • View planned versus actual allocations
  • See workload agreement across university, schools, departments and subject areas
  • Analyse workload range distribution

Compliance and Reporting

WAMS provides the data required for statutory reporting and cost analysis.

  • All activities coded correctly for reporting and cost analysis
  • Data for TRAC, FEC reporting as standard
  • Reporting of work against contracted time
  • View allocations against agreed time division for teaching, research or any activity

Scenario Modelling

WAMS enables the rapid modelling of scenarios to inform strategic decision making.

  • Modelling Years enable anything/ everything to be changed and the resulting impact on resources easily visualised
  • Multi year student number modelling supports look ahead planning
  • Model the impact of curriculum and delivery changes
  • Allow each school to do their own modelling and consolidate for university planning

WAMS has helped us achieve our objectives in a number of ways because we are a data-led institution and use data to make evidence-based decisions. Our regular reporting enables Deans and Schools to identify non-compliance with our Enterprise Agreement, ensuring that staff are not overallocated and that workload is optimised by not running units with small enrolments. A critical benefit is being able to respond to budget constraints by having good insights based on reliable data into our allocations.

Swinburne University of Technology

Modelling using WAMS enables us to do things faster

The University of Roehampton

Working alongside Simitive has enabled us to make continuous improvements to the experience our academic colleagues have in understanding and discussing their workloads.

Glyndwr University

WAMS makes us data-rich

University of Bristol

We felt it had been created by a development team who listened to universities and really understood the complexity and nuance of academic workload allocation and management

University of Bristol

Implementation and Support

Whatever stage you are at and whatever challenges you face the Simitive Team are available to help.

If you don’t know where to start talk to us about the Resource Planning Maturity Model which provides a clear pathway and milestones to meeting your needs and ambitions. 

WAMS is available as a service

If you are worried about time and internal resources Simitive can administer, manage or completely outsource your workload management.

WAMS as a service allows you to realise the benefits quickly,  even if you don’t have the resource or expertise immediately available. 

All Simitive Products Include

Integration

Integrate with your existing systems, including HR, Finance, Student Records, Research

Support

Include best in class support from our team of highly experienced Team

Maintenance

Include all fixes, updates and new versions of the software

Certified

Certified ISO 27001:2022, Cyber Essentials. 

AWS

Certified by AWS

Part of the Simitive Ecosystem

ABC

Transparent planning & reporting for activity-based costing.

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Review

Single point of capture for timetabling and workload planning.

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TAAS

Streamline appraisals to boost completion, engagement and performance.

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TAMS

Innovative planning & reporting to manage workloads efficiently.

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